Gmail is the most widely used Email service. At the time of writing this tutorial Gmail has 400 million active users worldwide. In this tutorial we will configure Gmail account in outlook express. Outlook express is a default email client program in Windows XP. It allows us to store, send and receive email from local system.
Gmail settings for Outlook Express
Open your Gmail account and click setting icon. From opened popup window click Settings.
Gmail supports two different protocols for email clients; POP3 and IMAP.
In this tutorial we will use POP3 protocol to configure the outlook.
Switch to Forwarding and POP/IMAP tab and select Enable POP for all mail from POP Download section. This option allows us to download all emails in outlook including those stored in inbox folder.
If you want to download only emails that arrive after this setting, select second option Enable POP for mail that arrives from now on.
By default POP is configured to delete emails from server once they get downloaded in email clients. We can override this behavior by keeping a copy of emails in inbox folder of Gmail. Select Keep Gmail's copy in the Inbox.
Click Save Changes.
That's all settings we need in sever side. In next section we will configure this account in outlook express.
Setup Gmail account in Outlook Express
Click Start button and click Outlook Express
Click Tools and click Accounts
Switch to Mail tab and click Add button from right pane. Click Mail from sub menu of Add button.
Type your Gmail address and click Next
Select POP3 as incoming mail server. Use follow settings for POP3 and SMTP server.
POP3 Server: - pop.gmail.com
SMTP Server: - smtp.gmail.com
Type your Gmail account name and password. Also select Remember password to avoid filling same information each time when you connect from server.
Click Finish to close the wizard.
We need to adjust few more settings before it can retrieve emails from server. Click Accounts from Tools sub menu item. Switch to Mail tab and select the account that we have created in above section. Click Properties from right sub menu.
Switch to Servers tab and select My server requires authentication
Switch to Advanced tab and select This server requires a secure connection (SSL) for both incoming and outing mails. Set port number to 465 for SMTP and 995 for POP3. Click OK to save the change.
That's all setting we need in outlook express. Now we can access all emails of this account locally. Click Send/Receive button to sync account with server.
We have successfully retrieved emails from Gmail account. Let's run one more test. Create a test mail and send it to your other email account.
Check your other email account
We have successfully configured Gmail account in outlook express.