How to Configure Printer Server in Linux

This tutorial explains how to configure Printer Server in Linux step by step with practical examples. Learn how to install, configure, share, test and use printer in Linux including a basic overview of CUPS (Common UNIX Printing System) and IPP (Internet Printing Protocol) in detail.

Linux uses the Common UNIX Printing System, also known as CUPS. CUPS uses the Internet Printing Protocol (IPP) to allow local printing and print sharing. The /etc/cups/ directory stores all the configuration files for printing. However, these files can be easily managed with the Printer Configuration Tool in Linux.

Exam question Raw (Model) printer named printer1 is installed and shared on You should install the shared printer on your PC to connect shared printer using IPP Protocols.

Exam question Raw printer named printerx where x is your station number is installed and shared on Install the shared printer on your PC to connect shared printer using IPP Protocols. Your server is

Before you can use any printer, you first have to install it on a Linux system on your network. To start the Printer Configuration Tool, go to the System menu on the top panel and select Administration, Printing or execute the command system-config-printer.

printer path

If no printers are available for the system, only the Server Settings view is available for selection. If local printers are configured, a Local Printers menu will available.

Install new printer

click New Printer on the toolbar.

new printer

In the dialog window that appears, accept the default queue name or change it to a short, descriptive name that begins with a letter and does not contain spaces. Then select printer from list and click on forward and click on finsh.

spool directories

When your system prints a file, it makes use of special directories called spool directories. The location of the spool directory is obtained from the printer's entry in its configuration file. On Linux, the spool directory is located at /var/spool/cups under a directory with the name of the printer.

print job

A print job is a file to be printed. When you send a file to a printer, a copy of it is made and placed in a spool directory set up for that printer.


CUPS features a way to let you select a group of printers to print a job instead of selecting just one. That way, if one printer is busy or down, another printer can be automatically selected to perform the job. Such groupings of printers are called classes. Once you have installed your printers, you can group them into different classes.

Once you have successfully installed local printer it will show in right pane. and in left pane you can see all administrative options.

printer option

  • To view shared printer on other system Tick mark on first option
  • To share locally attached printer tick mark on second option
  • To allow remote administration of this printer check mark on third option

Tick mark on appropriate option and click on apply

share printer from server

configure window clients

Go on window system and ping from printer server and open internet explorer and give the ip address of server with printer port 631

internet explorer

This will launch CUPS web application click on manage printer

manage printer

now you will see the shared printer on server click on print test page

print test page

A test page will be send on printer server copy this url of printer

copy url

click on start button select printer and fax and click on add new printer. this will launch add new printer wizard click next on welcome screen and select network printer

network printer

On this screen select internet printer and paste the url which you copied from internet explorer

internet printer

Install appropriate driver from list or use have disk option you have drive cd and click next. On next screen set this printer defaults and click on next and finish.

set defaults

Remote administration of print server

Go on linux system and ping from server and click on printing from administration menu

printer path

Now click on go to server

go to printer server

Now give print server ip address

ip address of print server

It will take few minute to connect from server depending on network speed


Now give root password to connect printer server

root password

you can see all print administrative Manu in right pane Once you have connected with sever

print server options

configure Linux clients

Go on linux system and ping from server and click on printing from administration menu

printer path

Now click on new printer

new printer

Click on forward In the next New Printer screen, select the type of connection to internet printing protocols and in hostname give server ip and printer name in printername

select ipp

select the appropriate model. If multiple drivers are available, select the one most appropriate for your configuration. If you do not want to choose the default and click forward and finish. The main Printer Configuration window should now include the name of your printer.

make default

To print test page click on print test page and a test page will send to print server

print test page

Managing Printers from the Command-Line

The lpadmin command enables you to perform most printer administration tasks from the command-line.


lpc To view all known queues

lpr To send print requests to any local print queue

lpq To see the print queue

lprm To delete the jobs of your choice use it with the job number

lp To print any file.


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